O-Tip of the day: Close your e-mails automatically on reply or forward
June 17, 2009
If you respond your e-mail you’ll usually click reply, then you’ll write your text and send the e-mail. Now you have to close the original mail. One click, but referring on your replied e-mails a day it’s just a waste of time.
Do you know that Outlook can close automatically the original mail? Just try this:
- Go to Tools – Options
- click on the tab Preferences and then on the button E-mail Options.
- Highlight the option Close original message on reply or forward. That’s it!
The smiling world of Emoticons
June 15, 2009
Did you know that today’s emoticons had recently its 30th Birthday celebrations? To be exact, it was on 12th April 1979 when a certain Kevin McKenzie made the proposal to extend the boring letters with symbols which express the emotions of the writers. As you may imagine, this proposal was enthusiastically received.
Emoticons are small icons, preferably used in e-mails or chats. They serve both to express your own emotions as well as to save on paperwork. Most emoticons are rotated faces by 90°, inspired of Smilies.
Just a tip: If you can’t see the face in the following table it sometimes helps to turn the monitor to the side. ;-)
(weiterlesen…)
O-Tip of the day: Scrolling quickly through your e-mails
June 10, 2009
Every day you’re clicking through your Outlook inbox. Sure, there are many shortcuts which relieves your mouse but who knows them all inside out? However, we found a small trick that takes you quickly and easily through your e-mail messages without scrolling via mouse.
By using the space bar, you can scroll pages on pages of your e-mails in the reading pane. Are you at the end of a message, Outlook jumps automatically to the beginning of the next e-mail in your inbox. In this way you can read the whole inbox without using your mouse. This trick works only in the reading pane. If you open your e-mail, it won’t work.
It doesn’t work anyway? Then you haven’t activated the right setting. Go in Outlook to Tools – Options – Other – Reading pane. Highlight Single key reading using space bar.
O-Tip of the day: What to do if the e-mail text shouldn’t be changed
June 8, 2009
If you’re sending an e-mail, the original text can be changed by the recipients when they’re replying or forwarding the message. This function is good for adding comments and replies to the message quickly and easily.
But if there are confidential documents on the e-mail this function will also trigger a mean disaster. Already a comma in the wrong place of a balance sheet or a wrong number in an order can lead to unexpected consequences.
If you want to avoid this, then try this useful tip:
Open the Message Options in the e-mail you want to send
In the Message settings change the sensitivity to private
Click close to finish the setting.
Now your e-mail is safe from changes in the text!
IWALU, TNT, AFAIK, TOY – I understand only toy
June 5, 2009
Please be assured that you don’t read the headline out. You haven’t also fallen for the blog writer’s line. However I can understand your confusion very well. It was the same for me in finding an interesting topic for this blog. But first things first:
Do you like to write a SMS? If yes, I’m sure you know the situation that you can’t pack all information in a text message. 160 signs are simply too little. Often a second SMS depends on a few signs. But nobody wants to buy a second SMS for only 5 signs! What does the dutiful SMS writer do? He begins to clear words, looking desperately for a shorter synonym or use any far-fetched shortcuts in the hope that the recipient can decrypt the message anyway.
But finding shorter synonyms isn’t that easy. Deleting part of the message is impossible because everything in the message is important. Self-devised acronyms are often incomprehensible for the recipients. Fortunately there are SMS shortcuts which is increasingly also used in e-mails. But I don’t advice you to use it in business mails even if the busy recipient would save lots of time by reading his daily mails. Unfortunately business people sometimes find SMS shortcuts to be unprofessional. But in private e-mails or SMS, they are often used and seem to be very handy.
The great thing about this language is that the expressions tailored on almost every life situation. Why do you not just send a short WUWH when you miss your girlfriend. Or simply write CUT for see you tomorrow. There are loads of shortcuts who want to be used. I’m sure you find a few of them you can use for your daily text messages or e-mails.
We have provided you with a list of current and most peculiar SMS shortcuts together.
On this note: TNT! ;-)
And do not forget: TOY is not the same as toy!
(weiterlesen…)
O-Tip of the day: let your e-mails on the server
May 29, 2009
Does it make you angry when e-mails disappeared from your server inbox because you already loaded it on your outlook at home? With Outlook you can make copies of your messages which will remain on the mail server.
1. Open Outlook and go to Tools – E-mail Accounts.
2. Click Continue.
3. Open the E-mail account you want to make changes.
4. Click More Settings.
5. Go to the Advanced tab. Check the box next to Leave a copy of messages on the server.
6. Confirm with OK-next-finish.
From now on you can retrieve your e-mails in Outlook with a small difference: Your E-Mail server keeps a copy of all messages. So you can access to all your E-mails at any time and anywhere.
O-Tip of the day: Sorting out your E-mails from unknown people
May 28, 2009
Do you receive many unwanted e-mails from unknown people? Outlook 2007 and 2003 has got a good and fast solution for this problem.
1. Select Tools and then click options
2. Select the register preference and click on the button Junk E-mail.
3. Highlight the setting Safe Lists Only: Only mail from people or domains on your Safe Senders List or Safe Recipients List will be delivered to your inbox.
4. Select the register Safe Senders and highlight the setting Also trust e-mail from my Contacts. You can highlight the other setting, too. People who receive an e-mail from you will be on the Safe Senders List as well. Also you should think about people or domain which aren’t in your Contacts and never receive an e-mail from you (e.g. Newsletter). You can list them manually.
5. Click OK for finishing the settings.
Now you receive only E-mails from common people in your inbox. The other e-mails are in the folder “Junk E-mail”. You should regularly check this folder for incorrectly sorted E-mails.
Just try it and save a lot of time!
Enter the fray against spam
May 20, 2009
I’m sure you know this situation: Every day you receive mass of e-mails which inform you about lotteries and great new products. Do you wonder how they find out your mailing address? Well that’s a good question! You should find the answer for it to avoid the daily tide of spam. Then spam includes not only advertisings but also copied programs and computer viruses.
In this thread we give you a few useful tips which help you with your daily fight against spam.
But first: Who the hell is Spam and why does he send so many e-mails?
Well, if spam is human, lot of his fellow men will give him a hard time. But spam isn’t human – luckily for him. He’s an unwanted e-mail which was sent to a mass of receiver without further demand and for commercial reasons. That’s the biggest reason for spam’s permanently mailing. Also he can be very dangerous because of the copied programs and computer viruses.
According to the yearly spam report of the American company Barracuda Networks, 90-95% of all incoming e-mails are spam. This means, that only 5% of your e-mails are actually important, the rest should be deleted immediately.
You know, the best solution is to keep spam from arriving in your incoming box. We tell you six useful tips which help you to realize a spam-free in-box.
Six tips which make spam’s life a misery
1. Never publish your e-mail address on the internet. For your register in bulletin boards you can’t avoid this. But often there is an option to make your address invisible for other members or visitors. Don’t hesitate to use this option!
2. Subscribe a newsletter only when you are interested in it.
3. If you want to participate in a lottery, take a look for serious offers. They’ll ask your permission to use your mailing address for commercial. Don’t highlight this option.
4. A published mailing address could be easily read out by a spider. This program works automatic, your address can quickly be abused for spam. Use JavaScript, a CGI-form or put your address in a graphic file. Thus it can’t be read out.
5. Sign up a new e-mail address and use it only for bulletin boards, newsletters and other activities on the internet.
6. The tide of spam is too high? Don’t hesitate to sign up a new e-mail address and delete your old one. It doesn’t take long to tell your friends your new address or to change it in newsletters and memberships.
You see it IS possible to win against spam. On this note: Go in and win!!
O-Tip of the day: Deleting e-mails for good
May 13, 2009
I’m sure you know how to delete your e-mails by using the delete key or menu. The disadvantage of this method is, that your e-mails aren’t definitely deleted. They are moved to the folder “deleted items”. Now they’re waiting till the nice day you have enough time to delete them for good.
If you want to avoid hundreds of deleted e-mails in your outlook then try this: Highlight the e-mail and use the short cut Shift and delete. Now the highlighted item is definitely deleted. Check it out and use this trick for every object in Outlook.
Did we help you with this trick? Please tell us by writing a comment. We are looking forward to every kind of feedback.
Outlook-Tip of the day: Sorting e-mails in Outlook
May 11, 2009
Reading this head you’re maybe thinking “What are you trying to tell me? I do know how to sort e-mails!” I’m sure you do. Nevertheless I recommend you to read on with this article.The normal way sorting e-mails is to click at the column header (eg “from”). But with this method you can only sort by sender or subject or receiving date. But what to do if you want to sort your e-mails by several columns?
Our Tip: Just try the shift key!
1. click on the column header of the first column you want to sort (eg. “from”)
2. click to the second column header by holding the shift key (eg “received”). Now your emails are first sorted by sender and second by receiving date.
With this trick you can sort your mails by your own order. Just try it!
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