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Tip of the day: Print blank calendars in Outlook

August 19, 2009

 

With Outlook, you can easily print a calendar full of your appointments, meetings, and events. But, did you know that you can also use Outlook to print a blank calendar? Blank calendars may be useful to take notes on or to consult when meeting to discuss a project.

 

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Video lesson: Learning Outlook calendar

August 11, 2009


Many users are using the Outlook calendar every day. You just couldn’t imagine business life without calendar in Outlook. But even in the private sector there is an increasing trend to keep as few appointments as possible in your mind.

But the least users of Outlook calendar don’t take their time to learn it so they can use the function to their own needs. I’m sure some of you already have asked the following questions:

- Can I reach a colleague overseas at a certain time?

- In which calendar week are we now?

- How can I get my day in 15-minute blocks of class?

The answers to these questions and more will take only five minutes. Microsoft shows in a small film the main functions of your Outlook calendar. You can download the video (9,8 MB) from Microsoft here for free.

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Tip of the day: How to open a file in the Outlook menu

July 29, 2009


Did you know that you can open frequently used documents in your Outlook menu? You don’t have to clicking through your folders and of course – as always – you save much time. Let’s start!

1. Go to Tools – Customize – Commands tab

2. In the left pane (“Categories”), select New Menu

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O-Tip of the day: Save time with a Distribution List

July 27, 2009


Are you familiar with the Distribution List in Outlook? The list is just practical and save lots of time when you often send an e-mail to a given set of people. Because of the distribution list, you do not list individually the e-mail addresses of the recipient every time.

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O-Tip of the day: Delete your unread messages

July 23, 2009


Every day numerous spam e-mails and other unwanted messages overwhelm your inbox. For security reasons, it is recommended anyway, to not open these emails. The unwanted messages dwell on your inbox in thick letters until you’ve found the time to delete them.

It is quite annoying to pick them all in your inbox and delete one after another. Outlook has once again a good solution with that you can delete them much faster.

Try the following:

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O-Tip of the day: How to print several e-mails at once

July 15, 2009


Do you often print your emails, because you want to archive them in a folder? Sometimes there are quite a lot of mails which should be printed. Open the e-mails and print them one after another costs too many time. Also it’s a stupefying and boring work.

Outlook has a very simple solution for this case. You can print multiple e-mails with a single print command. Also there’s no need to open the messages for printing them.

1. Highlight the desired e-mails you want to print.

2. Then go to File - Print. A faster way is to click on the Print icon. Also you can click with the right mouse button on the highlighted messages and then select Print.

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The selected e-mails will now be printed in one pass. Just relax and let Outlook work for you!

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O-Tip of the day: All about AutoArchive

July 9, 2009


Regularly when you open your Outlook a dialog box called AutoArchive appears. Most of the people don’t know what’s behind this function. They deal with the dialog box as an annoying pop-up window and confirmed it. Later they wonder that most of their data from the personal folder seemingly disappeared.

The AutoArchive feature in Outlook is enabled by default. Basically, it means nothing more than to move elements around a given expiration date into an archive folder.

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O-Tip of the Day: Seek, and ye shall find

July 7, 2009


After we’ve shown you Rules and Alerts in our last Outlook Tip, we will provide you with the promised search feature in case you can’t find an e-mail. This feature is divided in Instant Search and Advanced Find. Don’t worry, we’ll explain you step by step what to do with the two search features and how you can use them.

Instant Search
This feature allows you to search in a defined folder for a defined text. Messages that contain the text that you typed are displayed in the Instant Search Results pane with the search text highlighted.

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O-Tip of the day: Keep your Inbox empty

June 3, 2009


Every morning when you start your computer at work your Inbox is overflowing with lots of e-mails waiting to be sorted by you. Especially if you had holiday this task can be very annoying and time-consuming. For this problem Outlook offers little helpers for sorting, so-called rules. With this function Outlook sort your e-mails automatically. We’ll show you on an example how to do it.

You have subscribed to several newsletters? They often unnecessarily overcrowd your inbox. You can simply make a rule that every newsletter will be move automatically to a provided Outlook folder.

First, create in your Inbox (or Personal Folders) a subfolder with the name “newsletter”. To do this, click the right mouse button on the Inbox (or Personal Folders) - New folder and name it with newsletter.

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O-Tip of the day: Save your bookmarks in Outlook

July 1, 2009


You can much more than just sending and receiving e-mails or time scheduling in Outlook. More specifically, with Outlook, you can even surf the Internet. At least in part, a browser is still not replaced.

In Outlook you can specify a list of websites that you frequently need. You can also jump directly from Outlook on the pages.

1) Go in Outlook menu to Go- shortcuts. (key shortcut: Ctrl +7).

2) Then click on Add New Group.

3) Enter a name, for example bookmarks

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