Tip of the day: How to recall your message in Outlook
O-Tip of the day: Do you know Quick Parts?
O-Tip of the day: How to add a new e-mail address quickly to your Outlook contacts
June 25, 2009
Again and again you receive e-mails from new contacs who should be added to your address book in Outlook. The common way is to copy the e-mail address, open contacts, open a new contact form and put in the address.
That’s definitely too slow and uncomfortable. We found two ways to add new contacts faster in your Outlook address book.
1. You want to add only one e-mail address
Open the e-mail and click with the right mouse button on the sender’s address. Select Add to Contacts on the context menu.
(weiterlesen…)
O-Tip of the day: 4 possibilities to create a task in Outlook
June 24, 2009
There are many people using Outlook for their task management. You too? Certainly you know how to create a new task in Outlook. But did you know that there are four ways to create? And perhaps you’ll find here a possibility which is more comfortable for you.
1. Create a new task on the menu
You can use the menu to create a task. Click in the menu on File – New – Task.
(weiterlesen…)
O-Tip of the day: Sending your e-mails delayed
June 23, 2009
Often it is useful to prepare one or more e-mails and send them delay. This can be accomplished easily with Outlook.
1. Open a new e-mail in Outlook. After you have done with writing, open the message options. You can find it in Outlook 2007 by clicking this button:
(weiterlesen…)
O-Tip of the day: How to make a fast entry in your Outlook tasks
June 19, 2009
I’m sure you know this situation: Suddenly you remember that you needed to call Mr. X due to product Y. However you’re in the middle of another task, which must be done quickly. At the same time the phone rings nonstop to your attention.
Sure, you could create a new task in Outlook. But let’s face it, in the hustle and bustle of everyday life you don’t have the time to click through the task form.
We have good tip how you can make a fast entry in your Outlook tasks. Type your task in keywords directly in the task list without creating a new task form. With the Tab key you can go into the next field. Later, if you have enough time, you can still specify the task.
Also you can type directly the due date. Instead of selecting a date you can e.g. write “tomorrow” or “next week”. Then confirm with Enter. Outlook will now automatically select the correct date.
Just try it out.
O-Tip of the day: Never forget the upper case
June 18, 2009
Do you know the shortcut 
+ F3 in Word? Well you won’t be surprised if I tell you that you can use a lot of shortcuts from Word in Outlook.
It often happens to me, that I don’t mind the upper case when I have to reply quickly an e-mail. With the shortcut above you can proofread your letters easily. The cursor must be in or at the end of the word. Now press the shortcut and you can select the desired spelling.
I give you an example: Just write the word outlook. By pressing Shift + F3 you will get Outlook. And with another press on the keys you get the upper case word OUTLOOK.
Just check it out. Even if you are good in typing it is not always easy to mind the upper case. But now you have a good and quick method for proofreading your e-mails.
O-Tip of the day: Close your e-mails automatically on reply or forward
June 17, 2009
If you respond your e-mail you’ll usually click reply, then you’ll write your text and send the e-mail. Now you have to close the original mail. One click, but referring on your replied e-mails a day it’s just a waste of time.
Do you know that Outlook can close automatically the original mail? Just try this:
- Go to Tools – Options
- click on the tab Preferences and then on the button E-mail Options.
- Highlight the option Close original message on reply or forward. That’s it!
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