A mailing list is a fast and easy way, to address a group of regularly E-Mail receiving receptors.

 

Here we show you how to use a mailing list most effective.

 

 

Working with mailing lists

A mailing list contains e-mail addresses from personal contacts, a public contact folder or a personal address book. Once created, this list of recipient addresses is constantly reusable. Important e-mails can be sent to the same relevant recipients several times.

 

Mailing lists save a lot of time and allow the user a clear allocation of outgoing E-Mails, which were sent to more than one recipient.

 

 

Create a mailing list

1. Select New / mailing list or use the CTRL+SHIFT+L shortcut. The function is also available in the context menu of the folder “contacts”.

 

2. Now enter a label for the new mailing list via the dialog box “name”.

 

3. Next, choose the E-Mail recipients, which should be included in the new mailing list. These recipients can be added with the button “members”.

 

4. Top right of the resulting dialog you select the address book from which the contacts should be added. Addresses from different address books can also be combined in one mailing list.

 

To select the appropriate recipient, mark the name of the recipient by clicking on it and then click on the button “members” to add the E-Mail address to the mailing list. To quickly select several members from the address book, press the CTRL key and mark all desired addresses one by one.

 

When all recipients are selected confirm with “OK”.

 

5. A mailing list can also be extended with a note.

Therefore you open the register “note” and write down some short headwords to describe the purpose of the mailing list.

 

6. The finished distribution list is stored with “Save and close”.

 

 

Add addresses, which are not saved in any address books, to a mailing list

Of course E-Mail addresses, which are not saved in any address books, can also be included in a mailing list.

 

1. Open already existing mailing list or create a new mailing list.

 

2 Click on the button “Add new“

 

3. Enter the name of the recipient, who should be included in the mailing list, in the field “indicated name”. It can be a last name, the full name, a nickname or a pseudonym.

 

Enter E-mail address and confirm with “OK”.

 

4. After all entries have been added, save the mailing list again.

 

 

Supplement existing mailing list

Via the folder “contacts” you are able to open the mailing list, which should be added, by double-clicking on it. Now new entries can be added. When all additions and adjustments are done, click “Save and Close”.

 

Send an E-mail to recipients of a mailing list

A mailing list is being used like an address book.

 

First, you write the message you want to send to the mailing list. To send this now click the button “To” in the E-Mail editor and selects the appropriate mailing list. A mailing list can also be used as a recipient in the fields “Cc” and “Bcc” of a message.

 

 

Determine the importance (priority) of a mailing list

The priority of a mailing list can be determined as “high” or “low”.

1. Open the mailing list with double-click

 

2. Via file / properties you access the category “options”. There you will find the choice box “importance”. Here you can choose the importance “high” or “low” for the mailing list. Confirm with “OK”.

 

3. Finally, to save the changes, click on “Save and close”.