How to Share Outlook and Files in a Workgroup
Managing file versions, calendars, tasks and email across a group is a major challenge. SYNCING.NET keeps every bit of data organized and up to date across each group member’s PC, laptop, netbook and even the iPhone. This week we’d like to outline how to share Outlook and files in a workgroup.
Instructions:
Step1
Download the software at www.syncing.net, and save the setup file to your hard disk. When you start the installation immediately, click “Run.” The installer will guide you through the necessary steps to install the software.
Step 2
After a successful installation, SYNCING.NET will start automatically. Next, you will be prompted to enter a user account or to create a new. If you are installing the program on a second PC, you may choose to use an existing account. An account is required on all PCs with the software installed.
Step 3
Choose one of the following options: Select “Share my files and folders”, if you want to create a File-Sharing synchronization network, select “My Outlook data”, if you want to create an Outlook synchronization network.
Step 4
If you choose to create a File-Sharing network, select “New Network” under “Files” and enter a name for it. Then select the folder on your hard drive whose contents will be synchronized with all members you will then invite to this network. If the folder is to be synchronized on more than just your own computers, you now have the opportunity to invite other people to your File-Sharing network.
Step 5
To invite people to the network, simply enter their e-mail addresses, and they will immediately receive an e-mail invitation from SYNCING.NET containing a download link if they do not already have the software installed. After they have successfully installed it, a message is displayed inviting them to your new network. Add one or multiple e-mail address and when finished and send the invitation.
Step 6
If you want to create an Outlook synchronization network, select “New Network” under “Outlook” and enter a name for it. Select one or more Outlook folders from the previously selected Outlook profile which you want to keep in sync with other computers. Gray Outlook folders are already synching in another network and cannot be selected.
Step 7
If the folder or folders are to be synchronized on more than just your own computers, you now have the opportunity to invite other people to your Outlook network. Simply enter their e-mail addresses, and they will immediately receive an e-mail invitation from SYNCING.NET containing a download link if they do not already have the software installed. After they have successfully installed it, a message is displayed inviting them to your new network. Add one of multiple e-mail address and when finished, send the invitation.
Step 8
Once your friends or colleagues have been invited to your Outlook network, the current contents of your Outlook folders is prepared for export.
You are now ready to share Outlook and files with your friends and colleagues! Make sure to check out our user guide for more tips.
Twitter Weekly Updates for 2010-03-12
- Five Productivity Tools To Try Right Now: http://bit.ly/c5MeIz (via @ChannelWeb) #Outlook #Email #
- Reading Five Tips On Staying Focused At — And On — Work: http://bit.ly/dwKgRR (via@ChannelWeb) #
- How to Sync Multiple PCs: http://bit.ly/d5mtYe (via eHow) #Outlook #
Five Productivity Tools To Try…
Five Productivity Tools To Try Right Now: http://bit.ly/c5MeIz (via @ChannelWeb) #Outlook #Email
Reading Five Tips On Staying F…
Reading Five Tips On Staying Focused At — And On — Work: http://bit.ly/dwKgRR (via@ChannelWeb)
How to Sync Multiple PCs: http…
How to Sync Multiple PCs: http://bit.ly/d5mtYe (via eHow) #Outlook
Twitter Weekly Updates for 2010-03-05
- Reading @EntMagazine ’s Creating a Culture of Excellence: http://bit.ly/9CbIlH — Great advice on office gear to keep productivity high #
Reading @EntMagazine ’s Creati…
Reading @EntMagazine ’s Creating a Culture of Excellence: http://bit.ly/9CbIlH — Great advice on office gear to keep productivity high
How to Sync Your PCs
People who travel or work from home typically use several computers – a desktop while in the office, a laptop while on the road, a home PC, a smart-phone, etc. It can be difficult to stay organized when files are updated and saved locally on one PC creating many duplicates of varying accuracy, or reconciling email, contacts or calendars across every computer used. SYNCING.NET is the solution. It is the only software product available that syncs Microsoft Outlook and shared files across several computers without bothering with hosted services, online data storage or risk of security failures while data is in motion between devices. For example, a professional with a home desktop, an office PC and a laptop can automatically sync:
Step 1
Download the software at www.syncing.net, and save the setup file to your hard disk. When you start the installation immediately, click “Run.” The installer will guide you through the necessary steps to install the software.
Step 2
After a successful installation, SYNCING.NET will start automatically. Next, you will be prompted to enter a user account or to create a new. If you are installing the program on a second PC, you may choose to use an existing account. An account is required on all PCs with the software installed.
Step 3
Choose one of the following options: Select “Share my files and folders”, if you want to create a File-Sharing synchronization network, select “My Outlook data”, if you want to create an Outlook synchronization network or choose “Nothing at this time”, if you do not want to create a network or if you want to join an existing network.
Step 4
Once you install SYNCING.NET and create a synchronization network (SyncNetwork) for the desired partners or your own computers, it connects all invited computers in a peer-to-peer network in order to share your specified file folders and MS Outlook folders and keep them synchronized.
For a step-by-step- guide on the installation process, check out this video.
That’s it– you are ready to start sharing files and documents!
Sync up Your Mobile Phone
With most business professionals constantly on the go, smart phones have become standard for working on the road. Mobile phones are being used as another computer, which makes it even more important keep work-related content on them as current as your laptop and desktop, otherwise you risk being completely out of sync. Road warriors need access to email, files, calendars, photos, music, and browser bookmarks to stay up to date and organized.
If you are already syncing your data across multiple PCs, you may be thinking about adding your phone to the group. The benefit to syncing your mobile phone to your PC is that you will have what you need to work no matter where you are. There has been a lot of discussion over what mobile data syncing service is the best to use.
Let’s say you have our Professional Edition synchronizing your Microsoft Outlook across multiple PCs – we call this an Outlook Group. Now you take the iPhone and use Apple’s application MobileMe to synchronize one of these computers (e.g. PC #1) to your iPhone.
If you update a client’s contact information on PC #1, this update will then be synchronized across the whole Outlook Group. The iPhone will need to be synchronized to only a single PC using MobileMe. As soon as the PC that is synced to the iPhone receives the client’s updated information, then MobileMe’s Push technology will take care of the iPhone. If the update starts from the iPhone, it is MobileMe that will Push it to the PC and then our software will spread that change throughout the rest of the group.
As long as your smart phone has a technology that lets you connect to a PC, then you can use synchronization software to stay organized.
Syncing up Your Life
People who travel or work from home typically use several computers to manage their email and documents. It can be difficult to stay organized when certain files or emails are saved to one computer, but, not the other PC they use. If you are working on a number of computers between home and office, these issues are probably common:
- You have to manually transfer information from your work computer to your laptop because they are not synced. Whether you have a personal or business laptop, it would be useful to have access to all of your emails and files when you’re away from the office. Using a program that automatically updates all of your PC’s with the same data in real time via the Internet would help to keep you organized and efficient no matter where you are.
- You are working with a coworker on a project and constantly have to send the updated files as email attachments. When working remotely, you may be going back and forth with a coworker making edits to a document. This process could be simplified by using a solution that saves the document in a synced folder at home and updates that same folder or file at work and on your colleague’s computer.
- You have to manually add appointments to your mobile phone when you’re not in the office.
When traveling for business, you want to stay on top of meetings and appointments. Having your calendar synced to all of your computers will help make sure you don’t miss anything. Sharing your calendar with your coworkers will let them know when they can reach you.
If you find yourself running into any of these issues, it may be time to start thinking about syncing up your life so that you always have access to Outlook data such as contacts, calendars and email.
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